Ts&Cs and GDPR

Ts&Cs and GDPR


The Learning Community

  1. The Learning Community is Hebden Bridge Learning Community or HBLC run by The Mindful Learning Project.
  2. The Educators are those who offer education and pastoral support for the students.
  3. HBLC Meeting means the democratic assembly of staff and students acting collectively with respect to the policies, rules and regulations and general conduct of HBLC.
  4. The Parent/s are those who have parental responsibility for the student. We see parents as important partners in the children’s education and communication is key to having a positive relationship with HBLC. Parents are encouraged to give their support and encouragement to the aims of HBLC and constructive criticism is always welcome.  
  5. Our Aims: The aims of HBLC are described on the website. We are committed to high standards of learning and care. Students learn to exercise responsibility in their own choices of activity, and in their participation in the government of HBLC.
  6. Changes at HBLC: A successful community must initiate and respond to change. The offer of a place and its acceptance are given on the basis that, in the interests of HBLC as a whole, reasonable changes may be made from time to time to these standard terms and conditions, to the curriculum the structure and composition of classes the way HBLC is run, to the rules and disciplinary framework, to the length of HBLC terms and HBLC day and to any other aspect of HBLC. Fee levels will be reviewed each year and there will be reasonable increases from time to time. If the ownership or legal status of HBLC changes, HBLC’s rights and obligations under these Terms and Conditions will be deemed assigned to the new entity. Parents would be consulted and/or given adequate notice of any significant proposals or change of policy likely to affect HBLC community as a whole.
  7. The Standard Terms and Conditions: The rules about change and about notice and fees in lieu of notice and the other rules set out below are provided in good faith.  They promote the stability, forward-planning, proper resourcing and development of HBLC.  They help also to protect parents from increases in fees and liabilities caused by the defaults of others. Any waiver is effective only if given in writing by HBLC personally. The Fees List, as varied from time to time, is part of these Terms and Conditions. Nothing in these Terms and Conditions affects the statutory rights of parents.

 Care and Good Discipline 

  1. Attendance:when a student is absent, the parents must tell HBLC or the teacher.
  2. Behaviour policy:Parents agree to follow the behaviour policy of HBLC as approved by HBLC democratic meeting.
  3. Conduct of HBLC: The Lead Teacher, under the instructions of HBLC Meeting, is responsible for the education of students while they are in the charge of HBLC or its staff and for the day to day running of HBLC and the curriculum. The Lead Teacher, under the instructions of HBLC Meeting, is responsible also for the imposition of any sanction including exclusion for non-payment of fees, suspension during investigation or following a breach of HBLC discipline, and removal or expulsion under clause 6 below. 

Admission and Entry to HBLC

  1. a) Registration: Students will be considered as candidates for the admission and entry to HBLC when the Registration Form has been completed and returned to us and the returnable deposit fee paid as well as the try-out fee. Admission and entry will be subject to the availability of a place and the student satisfying the admission requirements at the time. HBLC operates an equal opportunities policy. 
  2. b) Offer of a Place and Deposit/s:If, in due course, a place is offered, the deposit/s are set out in the Fees List as varied from time to time. The Acceptance Deposit will be repaid by means of a credit without interest to the final payment of fees or other sums due to HBLC on leaving. Until credited it will form part of the general funds of HBLC.

Fees and Extras

Items Covered: Fees cover all educational activities organised during the learning day. They do not cover books and stationery. 

Payment of fees and extras: Each invoice must be paid before the first day of term if paying termly or in a three month instalments, if paying monthly. A student may be excluded from HBLC at any time when fees are unpaid and will be deemed withdrawn without notice 28 days after exclusion. (Then a term’s fees in lieu of notice will be payable). HBLC is agent only in respect of any goods and services which are supplied by a third party via HBLC to students or their parents. 

Fees will not be refunded or waived for an absence through sickness; or if a term is shortened or a vacation extended; or for any other cause except at the sole discretion of HBLC. 

  1. Responsibility for payment: Fees are the responsibilities of each person who has signed the Registration Form, whether this be the parent, guardian or an institution (e.g. L.A. or school) which is taking responsibilities for the fees
  2. Payment of fees by a third party: An agreement with a third party to pay the fees or any other sum due to HBLC does not release parents from any liability under these terms and conditions unless an express release has been given in writing  and signed  by the bursar of HBLC who reserves the right to refuse a payment from a third party. All such payments received are accepted in good faith. 
  3. Late Payment: The right is reserved to make late payment charges composed of simple interest calculated on a daily basis at 1.5% per month, from the first day of each term, and are unpaid by the due date. It is agreed that late payment charges should reflect the commercial rates that would be applied by a financial institution in a case of unauthorised and unsecured borrowing. Such charges will be recoverable by action if presented immediately and will not be considered as payment until cleared. Any sum tendered that is less than the sum due and owing may in any event be accepted by HBLC on account only. The contents of clauses 3 and 4 of these terms and conditions are intended to protect those parents who pay fees on time and to safeguard HBLC against consequences of the defaults of others. 
  4. Instalment arrangements: An agreement by HBLC to accept payment of fees by standing order or direct debit or any other arrangement for payment of fees by instalments is concessionary and will cease automatically in the event of any default for 30 days or more on ceasing, the full amount of fees then due shall be payable forthwith as a debt and interest will start to accrue.

Events Requiring Notice in WritingDefinitions

Notice to be given by parents means (unless the contrary is stated in these terms and conditions) 8 weeks of term time (not including any holidays) written notice addressed to and actually received by the Bursar. 

Provisional Notice is valid only for the term in which it is given and only when written and accepted in writing by the Bursar.

Cancelling Acceptance: 

If a student has been accepted in advance and parents wish to withdraw, deposits will be returned if 8 weeks or more notice is given. Parents who withdraw giving less than 12-weeks-notice before entry will not have to pay fees in lieu, but the deposit will be retained by HBLC. Cases of serious illness or genuine hardship may receive special consideration on written request. 

Withdrawal from HBLC: 

12 class weeks of written notice is required if a student is to be withdrawn from HBLC. If the fees have been paid in full to cover the notice period, the deposit will be returned. The student’s decision to withdraw from HBLC shall, for these purposes, be treated as a withdrawal by the parents. 

  • 8 weeks notice is required if 8 weeks deposit have been paid (Conditions since Sep 2020).

4 class weeks’ notice is required if a child is changing to a lower number of days per week. 

In the event of a serious bad behaviour students are given time to reflect on their behaviour and required to attend a meeting with the lead teacher and their parents before they can be readmitted into HBLC. This meeting is to show that they have learnt from their experience about what is acceptable behaviour and are ready to re-join the cohort. If the child and parent fail to come to a meeting this is a failure to abide by our behaviour policy and considered as a withdrawal of the child from HBLC and 12-weeks-notice must be paid in full. (see behaviour policy).

The main reason for these rules is to ensure that we have a stable student body with no unforeseen changes as this is vitally important for the development of all the children concerned. The children themselves want to be part of a stable cohort to develop friendships and collaboration.  Furthermore, students and parents need to be committed to advancing their education at our HBLC as a long-term project. HBLC also requires sufficient notice with which to plan fee levels, other resources and the curriculum. HBLC Year is deemed to start on 1 September in each year. 


Removal and Expulsion of a Student

  1. a) Removal at the Request of HBLC: Parents may be required, during or at the end of a term, to remove the student, without refund of fees, temporarily or permanently from HBLC if, after consultation with a parent, HBLC meeting or the management is of the opinion that the conduct or progress of the student has been unsatisfactory or if the student, in the judgement of the management, is unwilling or unable to profit from the educational opportunities offered and in any such case removal is considered to be warranted. The Acceptance Deposit will be refunded in the event of removal from HBLC and fees in lieu of notice will not be charged but all outstanding fees will be payable in full.
  2. b) Expulsion: A student may be expelled at any time if HBLC Meeting or the management is reasonably satisfied that the student’s conduct  has been prejudicial to good order or HBLC discipline or to the reputation of HBLC (see Exclusion policy). HBLC Meeting or the management will act fairly and in accordance with the procedures of natural justice and will not expel a student other than in grave circumstances. In the event of expulsion, HBLC Meeting or management decision will need to be ratified by HBLC directors. There will be no refund of fees following expulsion (and all unpaid fees must be paid). The Acceptance Deposit will not be returned/credited; but fees in lieu of notice will not be charged. 
  3. c) Safe communication between parents and HBLC staff: In the event of a breakdown of communication between parents and HBLC, for example involving bullying or harassment of staff, it may be necessary to exclude a student. HBLC would be responsible for such a decision. There would be no refund of fees nor of the Acceptance Deposit. 

Please see our behaviour policy:

https://hebdenbridgeLearning Community.co.uk/behaviour-policy/