Health and Safety Policy

Health and Safety Policy


HEBDEN BRIDGE Learning Community




Policy Agreement 

We, the Board of Trustees of Hebden Bridge Learning Community having considered and reviewed the attached policy, agree to accept all the Statements, Principles and Procedures as listed in the document.

Policy Ratified at Full Governors:                                            

Signed Anil Sarna____________              Signed Wendy Hollway
(Lead teacher)                                            (Chair of Trustees)
Date: 17/02/2017                                        Date: 17/02/2017

Reviewed September 2018


With ref to :Anti-bullying; Complaints Procedure; Discipline and Exclusions; Ex-offender;; Promoting Good Behaviour; Special Educational Needs, Safeguarding, Child protection.

Aims and Objectives

The Learning Community aims to:

  • Bring health and safety policies to the notice of employees

  • Monitor health and safety performance within their area of responsibility.

  • Establish an environment where students can learn to their utmost in a happy, healthy and safe learning environment

  • Ensure risk assessments are in place for all activities / situations occurring locally. (See also separate risk assessment policy)

All employees must:

  • Ensure they have read and understood the Health and Safety Policy.

  • Take reasonable care of the health and safety of themselves and of their colleagues.

  • Inform the Learning Community of any accidents or incidents.

  • Consider the safety of other persons who may be affected by their acts or omissions.

  • Work in accordance with information and training provided.

  • Refrain from intentionally misusing or recklessly interfering with anything that has been provided for health and safety reasons.

  • Report any defects in equipment, or shortcomings in the existing health and safety arrangements, to a responsible person without delay.

Policy Statement

Hebden Bridge Learning Community recognises its health and safety duties under the Health and Safety at Work Act 1974 and the Management of Health and Safety at Work Regulations 1999.

It is the Learning Community’s policy that:

      Adequate arrangements are made for the health and safety of employees, students and members of the public, by providing a working environment, appropriate controls and suitable training for all employees and students.

      All legal requirements are satisfied.

      Appropriate resources are made available to implement the policy effectively.

      All employees and students are made aware of their responsibilities through training and consultation.

So far as is reasonably practicable, Hebden Bridge Learning Community will:

      Provide adequate control of the health and safety risks arising from our work activities;

      Consult with our employees on matters affecting their health and safety

      Provide and maintain safe equipment;

      Ensure safe handling and use of substances;

      Provide information, instruction and supervision for employees;

      Ensure all employees are competent to do their tasks, and to give them adequate training;

      Prevent accidents and cases of work-related ill health;

      Maintain safe and healthy working conditions; and

      Review and revise this policy as necessary at regular intervals

      Carry out an annual audit of health & safety management.

Health and Safety Arrangements

Accident, injury and dangerous occurrence reporting

  • It is the policy of the Learning Community to comply with RIDDOR 95.

  • All accidents resulting in injury must be reported by completing the Accident book.

  • Accident records are compiled and stored confidentially by the Learning Community.

Accident Procedure

  • First aid should be administered by a qualified first aider.

  • Where doubt exists as to the severity of an incident, the emergency services should be called.

  • Emergency telephone numbers will be held by the Learning Community.

  • Please see First Aid information for details of first aid responsibilities and locations of first aid boxes.

Control of Hazardous substances (COSHH)

  • It is the policy of the Learning Community to comply with COSHH regulations 1989.

  • A risk assessment will be carried out of all work involving exposure to hazardous substances.  The assessment will be based on manufacturers’ and suppliers’ health and safety guidance.

Display Screen Equipment

It is the policy of the Learning Community to comply with the Health and Safety (Display Screen Equipment) Regulations 1992.

Electrical equipment

All electrical equipment must be used only for its intended purpose. The Learning Community adopts a routine of testing portable equipment (PAT Testing) based on equipment type and usage.

Evacuation Procedure

In the event of a fire alarm being activated or in any other emergency situation, all persons must leave the building by the nearest available exit and assemble at the designated assembly point.

Teachers are responsible for the safe evacuation of young people in their group and must carry out a roll call at the assembly point to ensure all students are accounted for.

Fire Safety

      All employees must ensure they have read and understood the Learning Community’s fire procedure.

      The Learning Community will ensure a fire risk assessment is carried on the premises.

      The Learning Community is also responsible for ensuring the maintenance and testing of fire alarms and fire fighting equipment. The actual maintenance of the equipment will be the subject of an annual contract with a specialist firm.

      Everyone on the premises has a duty to report immediately any fire, smoke or potential fire hazards by using a fire alarm or reporting to a senior member of staff.

      All employees have the duty to minimise the risk of fire.  This involves keeping combustible materials separate from sources of ignition and avoiding unnecessary accumulation of combustible materials.

      Smoking is not permitted in any of the Learning Community buildings nor outside the buildings but on Learning Community premises.

      Teachers are responsible for keeping their areas safe from fire.

Fire Detection and Fire fighting equipment

  • Manually operated fire alarms are located at strategic points throughout the buildings.  Smoke detectors are fitted.

  • Fire extinguishers are located at strategic points throughout the buildings to aid evacuation.  Employees are not expected to tackle a fire themselves.  If the situation is potentially dangerous the employee should activate the alarm and evacuate the building immediately.

Fire Doors and Fire exits

  • Fire Doors are designed to slow the spread of fire and smoke throughout the building.  Fire doors are designed to close automatically and must never be blocked, jammed or tied open.

  • Fire exits are located at strategic points.  Exit doors must never be locked, blocked or used as storage space.  In the event of the fire alarm sounding, employees and students must exit the building by the nearest exterior door.

  • Where buildings have no natural light or are used after dark, emergency lighting will have been installed in exit corridors and above emergency exit doors.

Fire Drills (attach appendix for procedure)

Practice fire drills will be carried out every term in Learning Community, to ensure employees and students familiarity with emergency evacuation procedures.   Fire Drills will be the responsibility of the lead teacher.

Lone working

If any employee is working on their own on at Learning Community premises outside of normal working hours, they must ensure that they inform someone (not necessarily another employee) when they arrive and when they leave.

If a teacher or assistant is required to work on their own with a young person or vulnerable adult, they must follow the safe working practice.

Manual handling Operations

It is the policy of the Learning Community to comply with the Manual Handling Operations Regulations 1992.

Outdoor and Sports Activities


Any adventurous activities such as caving, climbing, canoeing, sailing must be organised and led by qualified instructors

Other less adventurous outdoor activities such as walking, field trips should have a relevant risk assessment carried out prior to the activity taking place and the activity be approved by the Lead Teacher.

All sport activities must be led by a competent person.  A risk assessment will be conducted on the sport activities to be carried out and the premises / facilities to be used.

Risk Assessments

Risk assessments will be carried out for all activities that are undertaken.  Any resulting actions will be implemented and staff informed and where necessary receive appropriate training.  Risk assessments will be reviewed following any changes to the activity or environment by the lead teacher.

Snow and Ice Clearance

In the event of snowfall or icy conditions, the Learning Community will arrange for someone to clear a path from the main road to the doors into the premises and treat it with a mixture of sand and salt.  Paths into all buildings should be cleared and treated as above. Once recognised paths have been created, every effort must be made to maintain them in a safe condition.

Trips, Visits and Events

Trips, visits and events involving students and employees hold potential health and safety hazards.  All such activities must have a properly completed risk assessment before the activity can then be approved by the Learning Community.


      Visitors to the Learning Community will report to the main door.  They will be asked to sign in and will be assigned to a member of staff who will escort them whilst on the premises.  Visitors will be asked to sign out on their departure.

      Visitors must be made aware of the procedure to take in case of the fire alarm sounding.  The person responsible for the visitor should ensure their safety in the case of the alarm sounding.


Work equipment

      It is the policy of the Learning Community to comply with the Provision and Use of work equipment regulations (PUWER) 1992.

      The Learning Community will endeavour to ensure that all equipment used in the buildings is safe and suitable for the purpose for which it is used.

      All staff will be provided with adequate information and training to enable them to use work equipment safely. All work equipment will be clearly marked with health and safety warnings where appropriate.

  1. Learning Community Trips Procedures


The organisation of all our educational visits follows current best practice guidance as described in the Department of Education advice on health and safety for Learning Communitys, issued April 2012, governing activities that take place on or off Learning Community premises, including Learning Community trips.

These procedures incorporate advice from Health & safety: Advice on legal duties and powers for local authorities, Learning Community leaders, Learning Community staff and governing bodies and the current Health and Safety Executive (HSE) guidance Learning Community trips and outdoor learning activities: Tackling the health and safety myths. (Ref to p41 para 168 of 2nd degree HASPEV 1998) SEE FOOTNOTES 29,30 AND 31.

Check also: links specified on p16 para 11 (LG)

The HSE fully supports Learning Communitys arranging a wide range of out-of-Learning Community activities, which can include visits to museums, trips to the countryside or taking part in challenging and adventurous activities.

At Hebden Bridge Learning Community going off site for recreation and education is a fundamental part of our curriculum. We believe that learning is much more than teacher-lead, classroom-based lessons. It is common practice for a trip to take students out during the day, superseding the lesson timetable.

Striking the right balance between protecting students from risk and allowing them to learn from Learning Community trips can be a challenge, but getting this balance right is essential for realising all these benefits in practice.


Arrangements for trips ensure that:

  • risk assessment focuses attention on real risks

  • proportionate systems are in place – so that trips presenting lower-risk activities are quick and easy to organise, and higher-risk activities (such as those involving climbing, caving or water-based activities) are properly planned and assessed;

  • those planning the trips are properly supported – so that staff can readily check if they have taken sufficient precautions or whether they should do more.

It is important that those running Learning Community trips act responsibly by:

  • putting in place sensible precautions, and making sure these work in practice;

  • knowing when and how to apply contingency plans where they are necessary;

  • heeding advice and warnings from others, for example those with local knowledge or specialist expertise (especially in respect of higher-risk activities).

Practical learning activities 

  • The terms ‘risk assessment’ and ‘risk management’ are used to describe the process of thinking about the health and safety risks of any activity and the steps taken to counter them.

  • Sensible management of risk does not mean that a separate written risk assessment is required for every activity and a common sense and proportionate approach is taken, remembering that in Learning Communitys risk assessment and risk management are tools to enable students to undertake activities safely, and not prevent activities from taking place.

  • Routine activities will already have been risk assessed, for example walking on Pennine uplands. By being aware of the risk assessment the activity leader makes sure that the precautions remain suitable each time these activities take place, updating the assessment as appropriate.

  • For new activities, a specific assessment of significant risks must be carried out. Where a risk assessment is carried out the significant findings of the assessment are recorded.

  • For less frequent activities, a review of an existing assessment may be all that is needed.

Adventure Activity Licences

When planning an activity that will involve caving, climbing, trekking, skiing or water sports, the Learning Community uses providers who hold a licence as required by the Adventure Activities Licensing Regulations 2004. However, the Learning Community does not require a licence for it own provision to its own students.

Parental permission

Written consent from parents is not required for students to take part in the majority of off-site activities organised by the Learning Community as most of these activities take place during Learning Community hours and are a normal part of a child’s education at Learning Community.

Instead a Consent Form for Learning Community Trips and Other Off-Site Activities and Medical Information Form is completed by all parents at the time of admission, supplying necessary details and consent giving power to act in a medical emergency when required (see copy below). This form is based on the template provided by DfE.

When practical, parents should be told in advance of planned trips and activities and given the opportunity to withdraw their child from any particular Learning Community trip or activity covered by the form. This will normally be through parent newsletters and information emails. However, many activities happen more spontaneously and a judgement must be made about the likelihood of the activity being of a nature that some parents might not wish their children to participate. It should be noted that no trip at Hebden Bridge Learning Community is compulsory for any student.

Additional written consent is usually only requested for activities that need a higher level of risk management or those that take place outside Learning Community hours.

Reporting Accidents

Reporting Incidents and Accidents (RIDDOR) procedures – all relevant incidents, accidents and near misses will be reported as appropriate to HSE and insurers.

Trips Procedure

The procedure outlined below is to be followed by any adult (usually a teacher) who is responsible for the care and management of a group of Hebden Bridge Learning Community students. Adults may include volunteer helpers, for example, parents and carers.

  • A Trips Risk Assessment is to be conducted where necessary.

  • Written parental consent is to be obtained for overnight trips or trips involving a higher level of risk, e.g. adventure activities.

  • The trip leader must fill out a trip registration form before taking any trips off site. As well as being a list of the students on the trip, it also is a place to put trip times, responsible adults, contact numbers, and tick boxes to confirm that the responsible adult has read the appropriate Risk assessments and knows of all the medical needs of participating students.

  • All trips will have an adult with appropriate training (see risk assessments). One adult will be identified as the person taking overall responsibility for students and staff during the trip. They must always carry a mobile telephone.

  • Pupil to staff ratios for Learning Community trips are not prescribed in law. Those planning trips, on the basis of risk assessment, should decide the ratios, taking into account the activity to be undertaken and the age and maturity of the students.

  • All trips should include an adult trained in First Aid and all adults should know where the First Aid Kit is.

  • After an accident – as soon as possible make a formal record and hand it to the senior teacher detailing: • name of student • time of injury • nature and cause of injury • action taken.