Reviewed August 2017

Reviewed September 2018

Reviewed September 2019



Next review September 2020

  1. Policy Statement

  2. Introduction

  3. Responsibilities

  4. Hebden Bridge Learning Community Fire Procedure

  5. Fire Risk Assessments

Appendix 1 HM Government – Fire Safety Risk Assessment Appendix 2 Emergency Contact List



Hebden Bridge Learning Community recognises the importance of good fire safety practices to ensure the safety of all employees, students and visitors.
Therefore, it is imperative that all procedures are put in place, adhered to and constantly checked to ensure that all staff are aware of their responsibilities when a fire alarm is activated.

Hebden Bridge Learning Community employees have a duty of responsibility to report any potential fire hazards and to co- operate fully with the fire procedure to ensure the safe evacuation of all.

This policy has been referenced with HSE Safety at Work, HM Government Fire Safety and LEA Fire Officers.

On hearing the fire alarm sound ALL persons within the building must evacuate immediately with the exception of the Fire Officer.

The Fire Assembly Point is located on the hard surfaced area at the far corner of the top tier of the car park. Each fire exit door has a route which leads to the assembly point and doors will automatically open on alarm.

All employees, students and visitors must be signed off and must only return to the building when instructed by the Fire Officer.

All visitors will be briefed on the fire alarm procedure but it is their responsibility to note their nearest fire exit. Disabled refuges are based in each stairwell and users should wait to be attended to by fire officers.

Weekly tests will be carried out on the alarm systems and full evacuations will be held per term. Staff will be trained on the fire procedures at the start of their employment and all evacuations logged.


All employees should familiarise themselves with all the fire exits and escape routes from the Learning Community. Special attention should be paid to the evacuation route from their main teaching area.

All employees should be familiar with the location of fire fighting equipment and the different types available. Fire extinguishers should only be used if trained to do so.

Designated Fire Officer
Anil Sarna or Liva Hansen. One of us will always be in the office, while another will be with the students.

1.1 Fire Officer – is responsible for:

  1. Overseeing the full fire procedure.

  2. Logging all evacuations.

  3. Being aware of possible staff intervention in fighting a fire.

  4. Calling the fire brigade, if necessary, and liaising with them when they arrive.

  5. Supervising the “sweeping” of the building.

  6. Giving the “all clear” in the case of a practice or malicious evacuation.

1.2 Senior Administrator (Liva Hansen or Anil Sarna. One of us will always be in the office, while another will be with the students.– is responsible for:

  1. 2.1  Pupil registers, staff list, staff signing out book, visitors’ book, cover sheet and are all taken to the assembly area.

  2. 2.3  That any/all administrative staff are accounted for.


  1. Discovery of fire. 

Upon discovery of a fire activate the nearest fire alarm.
If you have children in your care, ensure that they are safely evacuated, then assess whether it may be possible to tackle the fire yourself.
Alert the designated fire officer concerning your action and whether there is a need to summon the fire service.

  1. Evacuation procedure from a classroom. Upon hearing the fire alarm, instruct your class to stand quietly and wait for you to assist in their evacuation.
    All personal belongings and equipment should be left in the classroom.
    Close all windows.

  2. In an orderly, supervised manner, students should follow the evacuation route from the classroom. Green fire exit signs point the way to the nearest exit.
    Close (but do not lock) classroom and fire doors behind you as you leave the building.
    If any part of your evacuation route is blocked, then proceed by the safest alternative route to the assembly point. Please do not run.

  3. Wait at the fire assembly point with to be signed off and instructed to return to the building.

  4. People with disabilities 

  • The staircase has a disabled refuge located at each landing level for assisting in safe evacuation.

  • A teacher is assigned to each student, they must indicate that a child is present at the disabled refuge by pressing the refuge alarm button and remaining with the child until assistance arrive

  1. On arrival at the designated assembly point 

    • Students must line up quietly so that a register can be taken. The Senior Adminstrator will have a register with them. This register will have the names of all students, staff and visitors who are in the building at that time. It will be on an Ipad with live updates. Ensure that no one leaves the premises.

    • The Senior Adminstrator will remain with students, keeping them calm, until further instructions are received.

    • All staff, will report to the Senior Adminstrator to be checked off on the staff list. These staff should then help out with the general supervision of the students.

    • Visitors should be accompanied to the assembly area so that they can be checked off against the visitors’ book.

    • Under no circumstances enter the building until the “ALL CLEAR” has been given.

    • Guide in case their absence is unexpected or unexplained.


  1. During Change Of Lesson 

If a fire alarm sounds during a change of lesson staff must ensure that their classrooms are empty and then assist the students to the nearest fire exit and the assembly point.

  1. During Break/Lunchtime 

If the fire alarm sounds during break or lunch, students should make their way to the assembly point area, managed by the Duty Staff.
Duty staff, lunchtime supervisors or staff running a club or activity should ensure their areas are empty and then assist the students to the nearest fire exit and route them to the assembly point. Please ensure that all doors are closed (not locked) upon exit. At the assembly point students should line up in tutor groups to aid the checking of registers.

  1. At After Learning Community Clubs/Activities 

At the start of  after Learning Community activity a register must be taken. Registers should be E-Mailed to the office by 15:40. If you discover a fire, or the alarm sounds, after the normal Learning Community day (because you are running a detention, after Learning Community club or activity) please follow the above procedures and ensure that students leave the building in an orderly way by the nearest exit.

  1. Fire Alarm Tests
    Alarm test every  Tuesday at 10:00am.

  2. FIRE DRILLS  A full evacuation will be held every term.

4 OTHER ISSUES: Control of Materials 

  1. All display panels and other similar materials should have a class 1 surface when tested in accordance with BS 476: part 7.

  2. When tested in accordance with BS 5852, all upholstered furniture should resist ignition by the smouldering source (ignition source 0) and the flaming source (ignition source 5). Please also refer to Tenos report Annex 3 smoke control system.

Suitable Arrangements are to be made that whilst building is occupied, all escape routes are unlocked and kept access free. Magna locks must be regularly maintained and kept in good working order as they are crucial to the safe evacuation of the building.